Submission of Assignment Email: How to Notify Your Instructor
The final bell rings, the last page of your assignment is typed, and a sigh of relief washes over you. It's done! You've conquered another hurdle in your academic journey. But the job isn't quite finished yet. You need to submit your assignment, and more importantly, you need to notify your instructor.
This email is a crucial step in the process, and it's important to get it right. A well-crafted email can ensure your submission is acknowledged and that your instructor has all the necessary information. Let's delve into the art of writing a professional and effective assignment submission email.
What is an Assignment Submission Email?
An assignment submission email is a formal communication sent to your instructor, informing them that you have submitted your assignment and providing all relevant details. This email serves as a record of your submission and allows you to follow up if there are any issues.
Why is a Submission Email Important?
You might be thinking, "Isn't submitting the assignment through the online platform enough?" While that's true in most cases, a submission email adds an extra layer of professionalism and communication. Here's why it's crucial:
- Confirmation of Submission: It provides a written record that your assignment has been submitted, especially if you encounter technical difficulties with the online platform.
- Avoiding Missed Assignments: Sometimes, online platforms can experience glitches or unforeseen problems. An email serves as backup, ensuring that your instructor is aware of your submission even if the platform malfunctions.
- Professionalism and Communication: It demonstrates respect for your instructor's time and effort. A quick email can save both of you from unnecessary back-and-forth communication.
- Clear and Organized Information: Your email can provide specific details about the assignment, like the file name, format, and any accompanying materials.
How to Write a Perfect Assignment Submission Email
Crafting a perfect submission email is like baking a cake; each ingredient plays a vital role in achieving the final delicious outcome. Let's break down the key elements:
1. Subject Line
The subject line is the first thing your instructor sees, so make it clear and concise. It should immediately convey the purpose of your email. Here are some effective subject lines:
- [Course Name] - [Your Name] - Assignment [Title] Submission
- [Your Name] - Submission for [Assignment Title] - [Course Name]
- [Assignment Title] Submission - [Your Name] - [Course Name]
2. Salutation
Always begin your email with a professional salutation, addressing your instructor by their proper title (Professor, Dr., Mr./Ms., etc.) followed by their last name. For example:
- Dear Professor Smith,
- Dear Dr. Johnson,
- Dear Mr. Jones,
3. Introduction
Start by briefly introducing yourself and stating the purpose of your email. Be clear and straightforward.
For example:
*"Dear Professor Smith,
This email is to confirm the submission of my assignment for [Assignment Title] in [Course Name]."*
4. Assignment Details
Provide specific information about your assignment, ensuring your instructor has all the necessary details. Include:
- Assignment Title: Clearly mention the exact name of the assignment.
- Course Name: Specify the course for which the assignment is submitted.
- Submission Method: Indicate how you submitted the assignment, such as through the online platform, email attachment, or a physical copy.
- File Name: Provide the exact file name of the submitted assignment.
- File Format: State the file format (e.g., .doc, .pdf, .docx).
- Word Count (If Applicable): If there's a word count requirement, include it.
- Any Accompanying Materials: If you submitted any additional materials (e.g., a research paper, a separate file), mention them here.
For example:
"I have submitted my assignment titled "[Assignment Title]" for "[Course Name]" through the online platform. The file name is "[File Name]" and it is in [.pdf] format. The word count is [Word Count]."
5. Additional Information (Optional)
If you have any additional information or questions, this is the place to include them. For instance:
- Clarifications: If there were any specific instructions or clarifications you received from your instructor, mention them here.
- Follow-up Questions: If you have any questions about the assignment or the submission process, you can ask them here.
- Technical Issues: If you experienced any technical issues during submission, mention them briefly and explain what steps you took to resolve them.
For example:
"Please note that I had to submit my assignment via email because I encountered a technical issue with the online platform. I have also attached a copy of my completed assignment as a [.pdf] file. "
6. Closing and Signature
End your email with a polite closing, such as:
- Sincerely,
- Best regards,
- Thank you,
Followed by your full name.
Example Submission Email:
*"Dear Professor Jones,
This email confirms the submission of my assignment titled "The Impact of Social Media on Consumer Behavior" for Marketing 101. I have submitted the assignment through the online platform, the file name is "Social Media Impact Report.pdf" and is in PDF format.
Thank you for your time and consideration.
Sincerely,
[Your Name]"*
Additional Tips for a Winning Submission Email
- Proofread: Before hitting send, carefully proofread your email for any typos or grammatical errors.
- Keep it Concise: Avoid unnecessary details or rambling. Get to the point and be clear.
- Professional Tone: Maintain a professional tone throughout your email.
- Timely Submission: Send your email immediately after submitting your assignment.
- Save a Copy: Save a copy of your email for your records.
- Follow Up: If you don't receive a response within a reasonable time, you can politely follow up.
What if You Have a Late Assignment?
If your assignment is late, you need to address this in your email. Be honest and apologetic, explaining the reason for the delay.
For example:
*"Dear Professor Smith,
I am writing to submit my assignment for "Introduction to Psychology." I understand that this assignment is late and I apologize for the delay. Unfortunately, I experienced [Briefly explain the reason for the delay].
The file name is "Psychology Assignment.docx" and is in Word document format.
I understand that late submissions are penalized, and I will accept any consequences.
Thank you for your understanding.
Sincerely,
[Your Name]"*
Alternative Submission Methods
While emails are a common way to confirm assignment submissions, other methods might be preferred by your instructor. Check your course syllabus or ask your instructor directly for their preferred method. Here are a few examples:
- Online Platform: Many learning management systems (LMS) allow direct submission of assignments.
- Email Attachment: Some instructors might prefer receiving assignments as attachments.
- Physical Copy: In some cases, you might be required to submit a physical copy of your assignment.
Beyond the Basics: Elevate Your Submission Email
While the above guidelines provide a solid foundation, you can add an extra touch of professionalism and communication:
- Include a Brief Summary: If your assignment is complex, consider adding a brief summary of your key findings or arguments.
- Express Appreciation: Thank your instructor for their time and guidance.
- Show Enthusiasm: Briefly express your enthusiasm for the course or the assignment.
FAQs
1. What if I forgot to include a file?
If you realize you forgot to include a file, send a follow-up email as soon as possible, apologizing for the oversight and attaching the missing file.
2. Should I include a draft or outline?
Unless specifically requested by your instructor, avoid including drafts or outlines in your submission email.
3. What if I need to resubmit the assignment?
If you need to resubmit an assignment, send a new email with the updated submission details. Be sure to mention the original submission date and the reason for the resubmission.
4. What if my instructor doesn't respond to my email?
If you haven't received a response within a reasonable time, you can politely follow up with a reminder email.
5. Is it okay to use casual language in a submission email?
It's best to maintain a professional tone and avoid slang or informal language in your submission emails.
Conclusion
Submitting an assignment email might seem like a small step, but it's an essential part of academic communication. A well-crafted email ensures clear communication with your instructor and demonstrates professionalism. Remember, a well-written email can leave a positive impression, showcasing your attention to detail and commitment to your academic journey.